PTA Meeting Minutes

Minutes of Med High School PTA Parent Meeting & Responses from school management

Date of meeting: 1st November 2022

Time 8am

Location Coffee & More Larnaca

Present from committee:

Mia Sjoethun

Marian Ioannou

Della Gadri

Mor Avni

Item 1) Book Drive Donations 8th November.  This was briefly explained and discussed and a request for parent volunteers was put forward.

Item 2) Christmas Carols Event scheduled for the 3rd December.

It was explained that the PTA committee have recently held discussions focused on arranging the Christmas Carols event that was scheduled by the school for the 3rd December 2022. Unfortunately, we have concluded that this event needs planning time that we just don’t have.  The current PTA committee has only just been established. However, the PTA have had some other ideas as to how to keep the festive spirit going and still raise some funds.

 

The following ideas where proposed and discussed:

 

  • Pre School fete – inflatables, face painting, games, etc for pre-school families one afternoon.  Is this possible? Could we get the children to perform the Xmas carols at this event or something similar?

 

Response from school:  This event has now been scheduled for the 16th December after school from 2pm-4.30pm.  PTA will liaise with Ms Fotini regarding Christmas Carols.

 

  • Cosy Festive Day at the junior school– children can have a day of festive fun and wear red or green clothing.  Teachers would be asked to do crafting activities along with a Christmas movie.  Pupils could pre order popcorn, cookies, drinks and hot chocolate which the PTA will deliver- we would approach the school canteen for support with this.

 

Response from school:  School where happy for this event to go ahead and this has been scheduled for the 20th December.

 

An after-school event will also take place on the same day in the main yard in front of reception.   Parents will be invited to attend from 1pm onwards to watch each grade perform Christmas carols and the PTA will offer mulled wine, hot drinks, cakes etc to raise some funds.  The main purpose of this event is to build a parent community within Med High so that large scale events can be arranged in 2023.

 

  • An evening at the movies- This would need access to a screen and projector for the playground. Students would attend in cosy warm clothes, bring a pillow and blanket and watch a movie.  PTA would charge for tickets, drinks and snacks.

 

Response from school:  The school are happy to support this event and will arrange all of the technical equipment.  This will be in our 2023 calendar of events.

 

4) Santa visit to pre-school– already in discussions with Ms Fotini

 

Response from School:  This event has been arranged with the pre-school and is in progress.

 

All other matters:

 

  • Feedback at meeting was that parents are happy with proposed ideas however they would like more communication from the school and PTA as to what the money raised would be supporting.

 

Response from school:  The school have agreed that the owner and board of directors of Med High will fund match all large events such as a spring fete, Summer ball, Christmas Fete etc.

 

  • The PTA Facebook page was announced and it was requested that the PTA ask the school to send out an SMS with a link to make it easier for parents to follow the page. This has been done and the page has good engagement so far.

 

  • Communication with parents remains a concern and parents have said that they feel reminders by the school regarding events are very last minute and not always very clear. The PTA agreed to share this feedback with school management whilst also looking at ways that the PTA could improve its own communication with parents.  All PTA events will be advertised to parents via:

 

SMS

Facebook

Posters at school

 

Response from school:  More notice with SMS reminders and school Facebook page.  The school are looking at creating a newsletter to keep parents updated on upcoming events and school news.

 

  • Parents have requested support with using the Google Classroom platform and accessing test schedules (High School & A-Level). The PTA agreed to inform the school and see if it was possible for a workshop to be set up or an online tutorial video made for parents especially these that are new to the school.

 

Response from school:  The school will organise tutorials for parents and will also use this opportunity to show High School parents and A-Level parents how to access school test dates and revision sessions.  Information will be sent out by the school soon.

 

 

  • Parent request that the PTA look into providing/fundraising for UV Sun Shades to protect children in the playgrounds and during PE lessons.

 

 

Response from school:  The school are currently obtaining quotes and information regarding UV sails.  The main issue at present is that no posting be used that can cause accidents amongst the children especially at the pre-school who have a large open playground.  The main school does benefit from some shaded areas and due to the older school building UV sails cannot be anchored to the actual building.  A UV sail did used to be present in the past but was removed due to health and safety legislation due to the older brickwork.

 

  • Harrys run communication needs to be improved for parents, the do not always understand the running distances, the age groups and where the money is going that is raised. PTA will ask the school if the require any help with selling T shirts at the pre-school.

 

Response from school:  They will post more regularly on Facebook regarding charity fundraising and this year they also went to the pre-school to sign up parents so they could explain the race and its importance.

 

  • Can the school address quality issues with uniform and update parents on how the situation will be rectified?

 

Response from school:  The school will send out formal information to parents explaining that they are aware of the issues surrounding the uniform.  All issues have been addressed to the supplier and new orders are now showing and reflecting better quality control.  The school have requested labels in the hooded cardigans so parents can add their children’s names.

 

Elena and Yiannis appreciate parent’s patience with this situation and have assured the PTA that the uniform issue has been of high importance.